Away From The Desk, Still in Sync: Our Remote Meeting Rituals
Keeping Team Energy High: Our Remote Meeting Rituals
In a fully remote setup, meetings become more than just status updates — they’re the glue that keeps everyone connected, aligned, and energized. At Lawson House, we've intentionally shaped our meeting structure so that remote never feels like distant. Here’s how we do it — and why it works.
The Structure: Short, Sharp, and Purposeful
We begin every week with a 20-minute all-hands call. This isn’t a drag on calendars — it’s a punchy kickoff designed to set the tone for what’s ahead. Our agenda typically follows this rhythm:
Icebreaker (2–3 minutes)
High-level project updates
Company-wide goals
Shoutouts / team wins
What’s trending?
Troubleshooting / roadblocks
Why this format? Because it addresses both the human and the tactical. The icebreaker warms people up. The project updates maintain alignment. The shoutouts build culture, and the troubleshooting helps us clear obstacles before they grow.
After the all-hands, we break into department-level check-ins, where strategy, tactics, and real-time planning come alive among the people who need to collaborate closely.
Why It Works
Time-conscious: 20 minutes keeps things focused and efficient.
Cultural reinforcement: Regular icebreakers, shoutouts, and wins keep connection alive even across distance.
Transparency and alignment: Everyone sees the big picture and how their work fits into it.
Proactive problem-solving: Roadblocks surface early, rather than lurking in silos.
Icebreakers: Caroline’s Favorites to Kick Off the Week
We believe starting with something light, human, and fun helps everyone arrive in a present state. Here are some of Caroline’s go-to icebreakers that we rotate into our Monday meeting:
Caroline’s Copy-and-Paste Icebreakers: Keep it light, personal, and fun.
What’s something you did this weekend that felt like summer?
Favorite snack for powering through work-from-home days?
What’s the last thing you learned on TikTok?
These might seem simple — and that’s the point. They require no prep, let everyone speak, and often spark side conversations or laughter.
If you want more ideas (for variety or thematic weeks), you can use Caroline’s copy-and-paste icebreaker list to mix things up.
Want to Try It Yourself?
Try the Tools We Love: Use the links below a free trial and discount if you decide you love it!
Open Phone: Texting client’s has never been easier
Coordinate: Our trusted CRM tool
Flodesk: The email platform we couldn’t live without
Ready for Remote Done Right?
At Lawson House, we’ve built a business that works from anywhere but still shows up for clients like we’re right across the table.
If you’re ready to work with a team that has clear systems, collaborative energy, and a big heart for small businesses, we’d love to be your marketing partner.
